Speakers and chairs must arrive at the assigned room 10 minutes before the start time of the session to finalize the organization and development of the session. The coordinator must confirm the attendance of all speakers. The chair will ask all speakers to strictly adhere to the time allotted to them.

Notice to attending congressmen

The chair must address the attendees 5 minutes before the start of the session to tell them that they must take their seats, since the session will begin shortly.

Start of the session

• The chair will request the attention of the attendees, introduce himself, introduce the other chair (if applicable) and communicate the joint topic of the session.

• You can make a brief introduction to the session that should not exceed five minutes.

• Strict punctuality must be respected. The room will have a clock to facilitate your work.

• The chair will introduce the first speaker and begin the session.

Note that:

The names referring to drugs will in no case be commercial ones.

• If for any reason the use of undescribed or unapproved commercial products is mentioned, you must also include a slide stating that the product is undescribed or still under investigation. The speaker must also mention it verbally to the attendees.

• You must mention at the bottom of the corresponding slide the bibliographic references you use in your presentation.

• You must exclude any information that could compromise or violate patient confidentiality. In order to maintain this confidentiality, it is VERY IMPORTANT that you hide faces from patient photos that you include in your presentation.

No presentations

If a speaker does not appear, the chair will allocate the time of said intervention to questions or discussion, but must never alter the order of the program.

NOTE: any unjustified absence will be taken into consideration by TERMIS in the organization of future congresses.

End of session

The chair will end the session. If you want to briefly summarize the conclusions of the session, you must adhere as closely as possible to the scheduled end time since a new session will follow the same protocol.

Speaking time

• Invited speakers will have 25 minutes for their presentation plus 5 minutes discussion.

• Oral presentations have in general 8 minutes allocated for presentation plus 2 minutes discussion.

• Industry talks will have 6 minutes for presentation plus 1 minute discussion.

• Flash talks will have 3 minutes for presentation, without discussion time.

Only presentations prepared with MSPowerPoint 2013/2016, Keynote 7.2, Adobe (.pdf) or Prezi will be accepted. If your presentation is made with a previous version of MSPowerPoint 2013/2016, you must follow the instructions shown at the end of this document to ensure its compatibility.

You must submit the PowerPoint presentation in the format with a .pptx extension

The maximum size of presentations should not exceed 1GB. We do not recommend uploading presentations larger than 80 Mb via the web (depending on your upload bandwidth).

If your presentation uses sounds, videos or any other type of elements in addition to the PowerPoint document, please submit everything together in a single folder to verify the correct functioning of all the links. For security reasons, and even if the presentation has the videos inserted, we recommend copying them to the folder, especially if you use unusual video codecs.

Please take into account the following recommendations in order to avoid possible compatibility problems:

1. Avoid complicated transitions and/or using too many effects.

2. If you use looped videos, we recommend that their duration be longer than 3 seconds, since shorter videos may slow down or even stop. Or use .gif.

3. When inserting images, use .jpg .png.

4. Prepare your presentation using standard fonts, those included in the operating system itself.

5. Conference rooms will have a 16:9 widescreen HD (high definition) screen. We recommend that you create your slides in 16:9 format.

Presentation delivery:

1. Through the website. You will receive an email before the Congress with detailed instructions.

2. Directly in the speakers’ room. You must submit the presentation at least 2 hours before the start of your session, or the day before if your session starts at 8:30 or 9:00 a.m.

In the Speakers Room you will be assisted by specialized staff who will help you upload, confirm and check your presentation. Once the presentations have been reviewed, they will be sent to the corresponding room to be executed from there. The speakers' room computers will be of the same model as those installed in the conference rooms.

Screening of presentations delivered after the deadline is not guaranteed. You will not be able to use your own computer or deliver your presentation in the conference room.

In the conference room:

Using a convenient interface, you will directly open your presentation in full screen and control it with the mouse. We strongly recommend using the mouse pointer, rather than laser pointers (which are not provided).

The conference rooms will have a 16:9 widescreen HD (high definition) screen. We recommend that your presentation, in PowerPoint for PC or MAC or Keynote, be prepared in this format (16:9 slide), although presentations in 4:3 format will also be accepted.

You will have a single screen with simple projection. Presenter view is not allowed in PowerPoint or Keynote.

The moderator may follow the presentation using a monitor.

Software characteristics used in conference room computers:

• Operating systems: Windows 11, macOS last version.

• Presentation software: Office PC 2019, Office Mac 2019, Adobe (.pdf), Keynote.

• Video formats supported on Windows and Macintosh systems: .avi / .mpeg / .wmv / .mp4 / .mov (Ideally .mp4; if not, it can be converted in the speakers’ room without any problem).

Very important: With the offer of simultaneous sessions, and in order to encourage attendees to make their own calendar, we remind them that they must be extremely strict with the control of the time of each presentation and communication. The chair must remind the speakers of this fact before the start of each session and act so that this premise can be fulfilled.

Powerpoint tools for better compatibility:

1. Compatibility powerpoint .ppt and .pptxs

If you use the 2007/2010 version, we recommend you to not save your presentation in previous formats .PPT (PowerPoint 97‐2003). If you do, keep in mind that you may lose functionality and videos can be saved as images, so we recommend to save the file as .PPTX.

If you still want to save your presentation as PPT to open in earlier versions, you should run the compatibility checker to see if your presentation is supported.

To run the Compatibility Checker:

1. In PowerPoint 2013/2016, open the presentation you want to check.

2. Click the "File" tab.

3. Click "Info".

4. In “Prepare for Sharing”, click "Check for Issues", and then click "Check Compatibility" for information about the messages returned by the Compatibility Checker.

2. How to link or insert videos

There are two ways to add the videos in PowerPoint: linked or inserted:

1. Linked Videos: The videos are not in the presentation, they are linked to the PowerPoint but They are not inside the PowerPoint file. This occurs in versions 2003, 2007 and 2010.

2. Inserted Videos: The videos are inside the PowerPoint file itself. Versions 2013 and 2016. Due to this the file size is larger.

In both cases, and for your safety, you must deliver the PowerPoint file and the videos in the same folder. Although office 2013 and 2016 insert the videos inside the PowerPoint file, it is necessary to have the videos in the folder in case some kind of incompatibility arises and it is necessary to insert them again.

3. How to compress videos and multimedia files

Available in Office 2013 and 2016. By compressing the audio and video files in your presentation, you can improve playback performance and save disk space, without reducing the quality of your presentation.

1. Open the presentation that contains the audio or video files.

2. On the "File" tab, click "Info", and then in the "Media File Size and Performance" section, click "Compress Media".

To specify the quality of the video, which in turn determines the size, select one of these options:

• Presentation Quality: Save space while maintaining overall audio and video quality..

• Internet Quality: Quality will be comparable to media files streamed over the Internet..

• Low Quality: Use when space is limited, for example, when sending presentations by email..